State Event Supervisors

The Pennsylvania Science Olympiad has moved to a new model for event supervision starting with the 2017 tournaments. 

The change will lead to a more consistent experience among the regional tournaments and will facilitate finding event supervisors for regional and state tournaments.

State Event Supervisor Duties:

  1. Thoroughly understand the rules for your event and communicate with the national event supervisor as needed to resolve questions. You will be the point of contact for coaches in Pennsylvania for answering questions about your event. If you do not know the answer, then submit an FAQ to the national office as soon as possible.
  2. Serve as a resource person for regional event supervisors (ESs) and invitational ESs for your event at tournaments in PA. Provide contact info including email and cellphone number so ESs can contact you about your event.
  3. Insure event rules are consistently understood and applied at competitions in PA by communicating with ESs prior to each tournament.
  4. Do or assist with presentation of your event at the PA coaching clinic. As a presenter you will be eligible for a reduced clinic fee. To help you in doing this, you will receive the information on your event as soon as it is available each year. If you are not an active coach, you may attend the clinic for free and have your travel expenses covered. Please emphasize in the clinic presentation that modifications to allow local samples, specimens, collections, and facilities may occur at each regional tournament.
  5. Write the test (if applicable) for your event to be used at all regional tournaments. This test must be unique and may not include information from any tournament where results are released to the public. Tests should include questions across the whole spectrum of the event and not overly focused in one or two areas. Tests for regionals should have about 25% easy to medium questions, and 25% very challenging questions and the remainder in between questions. A separate answer sheet is recommended since it makes grading easier. Please provide an answer key in the same format as the answer sheet. Tie breaker questions should be clearly identified and should be questions from the test and not extra questions.
    • In addition, prepare guidelines on how to run your event to assist regional ESs. The guidelines should include equipment lists and numbers of setups needed and advice to effectively run the event. Guidelines should encourage the use of local samples, collections, and facilities unique to the regional site (therefore your event may be modified to accommodate these features). If your event has a lab, include guidelines to provide uniform lab experiences for all regional tournaments (as much as possible). We are looking for consistency in difficulty for the labs, not necessarily identical labs. Guidelines for both test and lab events should include either solutions or any additional background an ES might need to grade your test. Stations should only be used to allow students to perform a task. If such tasks are included, time must be sufficient to analyze the results. Some students do analysis that gets overlooked in the grading. Grading should include analysis of results. The number of stations should be small to allow sufficient time to accomplish the tasks and perform analyses. Videos of engineering events being run or tested will also be very helpful.
    • Both the test and guidelines for regionals should be submitted to the state director by February 1. The state director will forward these to the regional directors by February 15. You are not required to run your event at regional tournaments, but are encouraged to do so. If you travel to any regional tournament other than the one your team participates in or you are not an active coach, you will be reimbursed for travel expenses. For regional tournaments that you plan to attend, please contact the regional director as soon as possible, or by January 15 at the latest, to let him/her know that you will be there to run your event (they must allow you to run your event).
  6. Write the test (if applicable) and run your event at the PA state tournament (or find a knowledgeable replacement to run it if you are unable). The test for the state tournament must be different from the test for the regional tournaments. This test must be unique and may not include information from any tournament where results are released to the public. Tests for states should be about 60% moderate to hard and 40% very challenging questions. If you travel to the state tournament and your team does not qualify or you are not an active coach, you will be reimbursed for travel expenses.

If you need further information, have questions, or would like to volunteer, please contact Board Member Dave Moyer at DMoyer@PASciOly.org.